வேலை வாய்ப்பு

We are seeking a highly organized, professional, and proactive Personal Assistant (PA) to provide comprehensive administrative and personal support to the Director.

Key Responsibilities

Administrative Support:

• Manage a complex and frequently changing calendar, scheduling internal and external meetings, and making travel arrangements (flights, hotels, transportation).
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle and filter incoming and outgoing communications (emails, phone calls) efficiently and professionally.
• Process expense reports, invoices, and general bookkeeping duties as needed.
• Organize and maintain filing systems, both digital & physical.
• Prepare Quotations and Invoices where necessary.
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Personal & Executive Support:

• Act as the primary point of contact and liaison between the executive, internal teams, and external stakeholders.
• Run personal and business-related errands as required.
• Coordinate internal office events and team activities.
• Require to Drive the Director for business and personal appointments.

Qualifications

• At least 3 years of work experience as an Executive Assistant, Personal Assistant, or similar role supporting senior management.
• Exceptional organizational and time management skills.
• Strong verbal and written communication skills in English.
• High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Demonstrated maturity, tact, and the ability to maintain strict confidentiality.
• Must be professional, presentable, and possess strong interpersonal skills suitable for business social settings.
• Ability to work independently, exercise good judgment, and anticipate needs.
• Holds a Driving License Class 3A with clean driving record.

Working Hours:

5 Day Work Week(May be required to work on weekends occasionally)

Work hours may be irregular.

Operations & Guest Experience

-Oversee daily operations at restaurant and pub, ensuring smooth and efficient service delivery.
-Maintain a strong leadership presence during peak service hours, events, and functions.
-Ensure all health, safety, and food hygiene regulations are followed and maintained.

Banquet & Event Coordination

-Plan and manage banquets, private functions, tournaments, and special events in collaboration with kitchen and service teams.
-Prepare detailed event sheets, manage guest requirements, oversee setup, and conduct post-event evaluations.
-Liaise with clients and internal teams to ensure successful and seamless event execution.

Team Leadership & Training

-Recruit, train, supervise staff.
-Deliver ongoing training programs covering: Service standards and guest engagement; Banquet and function service procedures; POS and E-Point system operation; Food safety and compliance protocols; Conduct regular performance reviews and provide coaching and support.

Inventory & Procurement (E-Point System)

-Oversee stock and inventory management using the E-Point system: Maintain daily stock levels and monitor usage; Generate market lists and purchase orders; Add and update products and pricing as required; Track waste and manage cost control; check on accuracy and integrity of data.

Administrative Duties

-Manage administrative responsibilities for both outlets, including: Roster planning and timesheet approvals/Daily sales tracking and reporting/Event and function documentation/Supplier coordination and invoice reconciliation/ Liaise with Finance and HR teams on payroll and cost reporting.

Requirements:

-Minimum 5 years’ experience F&B operations and administration experience
-Proven experience managing banquets, private events, or function services.
-Strong leadership, team-building, and staff development skills.
-Excellent multitasking and problem-solving abilities in a fast-paced environment.
-Strong administrative and organizational skills with attention to detail.
-Proficiency in POS systems and inventory management software (E-Point experience preferred).
-Excellent communication and interpersonal skills.
-Valid Food Safety Certification (or willingness to obtain).
-Ability to work evenings, weekends, and public holidays
-Understand the demands of a hospitality environment

Job Description & Requirements

1. The candidate needs to have a rich marketing experience. He/she should be familiar with the operations of fast food joints, beverage shops, and milk tea dessert shop, etc. The candidate needs to be hard-working and have more than 15 years of work experience. A positive & serious attitude and a strong team player are a must.

2. The candidate needs to be skillful in the transition of marketing mode from “Customer targeting” to “Business targeting”. The candidate will is responsible for distribution strategy. He/ she has to eventually help the company transform from a single-store operation to a standardized multi-chain franchise operation.

3. The candidate needs to be able to optimize the existing product structure, to study and cater to the local consumption habits and trends. The strategies must avoid unfavorable competition with other similar enterprises in the market. Candidates should also help to achieve product differentiation, be familiar with the operation mode of the central kitchen, and ultimately promote the development of the enterprise.

4. The candidate should ideally have market-related connections as a value-added consideration. This would bring more potential opportunities for the company in terms of external collaborations. The candidate is also required to provide a high level of performance in terms of market research of other similar direct competitors and help to develop a competitive edge for the company.

5. The candidate needs to be able to think of reasonable advertising strategies with the ultimate purpose to reduce the advertisement overheads and maximize the outreach of the advertisement campaign.

6. Candidate needs to work on the weekends due to the nature of the service industry.

You will provide secretariat support to the respective Performance Review Sub-Committees (PRS) in the training sites which oversee the performance and remediation of Post-graduate Year 1 (PGY1), as well as ensure the effective implementation of the national PGY1 framework at an institution level. Other responsibilities include registering new PGY1s at the start of each posting, managing the rotational planning, ensuring timely collection and screening of various assessment reports of PGY1 in preparation for the Performance Review Sub-Committees meetings and reports to the Training and Assessment Standards Committee.

You will also provide administrative support to the Program Director by administering the PGY1 feedback survey, as well as ensuring the welfare of the PGY1s and facilitating a good learning experience for them. You will work closely with other Program Executives, department administrative staff/ secretaries, faculty and staff from the Graduate Medical Education (GME) Office, and support the GME Office in major activities and events.

Job Requirements:

• Bachelor’s Degree, preferably in Business Administration or equivalent
• Preferably 2 years’ working experience. Prior experience in a healthcare or training environment will be advantageous
• Excellent verbal and written communication skills
• Good organisational abilities, with attention to detail
• Resourceful and able to work independently
• Team player with a positive attitude and able to collaborate with various stakeholders

• Establishment of cleaning standards and procedures for workers and ensure adherence to these standards and procedures
• Coaching and developing employees (cleaners)
• Scheduling and assigning specific duties/roles to cleaners and also ensuring that they are carried out expertly
• Inspection of cleaning equipment on a regular basis so as to know when they are worn-out and also request for replacement
• Controlling and monitoring the usage of cleaning materials so as to avoid or minimize waste and/or misuse
• Providing any form of required assistance to cleaners while they carry out their duties.

Roles & Responsibilities

1. Applicant must at least has 1 year or more of stage performing

2. Recruit performing artiste and singers when needed

3. Participate in all stage performances

4. Assist Operation Manager to train & guide the stage crew to improve on their performances

5. In charge to schedule and selection of performing artiste for specfic event's performances

6. Coordinate & attend all training & rehearsal

7. Source for necessary accessories and props for all performances.

8. Singing & Dancing skill

9. To ensure all stage crew is presentable on stage

Roles & Responsibilities

1. Applicant must at least has 1 year or more of stage performing

2. Recruit performing artiste and singers when needed

3. Participate in all stage performances

4. Assist Operation Manager to train & guide the stage crew to improve on their performances

5. In charge to schedule and selection of performing artiste for specfic event's performances

6. Coordinate & attend all training & rehearsal

7. Source for necessary accessories and props for all performances.

8. Singing & Dancing skill

9. To ensure all stage crew is presentable on stage

Roles & Responsibilities

1. Applicant must at least have more than 2 years of stage performing

2. Recruit performing artiste and singers when needed

3. Participate in all stage performances

4. To train & guide the stage crew to improve on their performances

5. In charge to schedule and selection of performing artiste for specfic event's performances

6. Coordinate & attend all training & rehearsal

7. Source for necessary accessories and props for all performances.

8. Singing & Dancing skill

9. To ensure all stage crew is presentable on stage

Roles & Responsibilities

1. Applicant must at least has1 year or more of stage performing

2. Recruit performing artiste and singers when needed

3. Participate in all stage performances

4. Assist Operation Manager to train & guide the stage crew to improve on their performances

5. In charge to schedule and selection of performing artiste for specfic event's performances

6. Coordinate & attend all training & rehearsal

7. Source for necessary accessories and props for all performances.

8. Singing & Dancing skill

9. To ensure all stage crew is presentable on stage

Roles & Responsibilities

1. Applicant must at least have 1 year or more of stage performing,

2. Recruit performing artiste and singers when needed,

3. Participate in all stage performances,

4. Assist Operation Manager to train & guide the stage crew to improve on their performances,

5. In charge to schedule and selection of performing artiste for specfic event's performances,

6. Coordinate & attend all training & rehearsal,

7. Source for necessary accessories and props for all performances,

8. Singing & Dancing skill,

9. To ensure all stage crew is presentable on stage.