வேலை வாய்ப்பு

Location: Hybrid – Office and Work from Home in Singapore

Job Type: Full-Time (May be required to work on weekends or other non-working hours/days.)

Position: We are seeking a highly organized and motivated Admin Executive to join our team. The Admin Executive will play a crucial role in supporting our day-to-day operations, ensuring smooth and efficient functioning of our organization. The work is cyclical in nature and there will be different focus in different parts of the year. This position will allow the individual to grow professionally and have the opportunity to experience the full scope of running a charity.

Key Responsibilities:

· Provide administrative support to the management team, including scheduling meetings, managing calendars, and coordinating events.

· Support the administrative and corporate functions, events and activities.

· Handle email correspondence and phone calls, ensuring prompt and professional communication.

· Maintain and update records, databases, and files with a high level of accuracy and confidentiality.

· Assist with budget tracking, claims processing, and financial documentation.

· Manage the preparation and submission of grant and fund applications, ensuring they meet all necessary requirements and deadlines.

· Liaise with funding organizations, track application statuses, and ensure compliance with grant conditions.

· Monitor and report on fund utilization, ensuring transparency and accountability in all financial matters.

· Coordinate and support fundraising initiatives including tracking donations and donor communications, volunteer coordination, and community engagement activities.

· Liaise with volunteers, donors, and partners to foster positive relationships and support our mission.

· Assist with the preparation of reports, presentations, and other documentation as needed.

· Perform other administrative tasks as required to support and meet organizational goals.

Requirements:

· Must be Singaporean/PR

· University Degree holder in any discipline

· Passion for helping children with special needs and commitment to our organization’s mission.

· Excellent organizational and time management skills with the ability to prioritize tasks effectively.

· High level of attention to detail and accuracy.

· Very strong written and verbal communication skills. (Position entails a lot of writing)

· High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

· Good personal discipline, ability to work independently and collaboratively in a remote setting.

· Familiarity with charity governance, compliance, fundraising processes and working experience in a non-profit or charity organization is a plus.

• Town Area
• Monday-Friday, Office hours
• Work in a nice and supportive environment
• Monday to Friday, office hours
• Comprehensive training and on-the-job mentorship provided
• Minimum 1-year commitment, extend and convert to a full-time role
• Enjoy usual MOM-regulated benefits

Job scope:

• Deliver high-quality client service to enhance the Privilege Banking customer experience
• Provide administrative and documentation support in compliance with bank policies and procedures
• Perform daily document scanning and end-of-day reconciliation
• Batch trade-related documents, account opening forms, and customer request forms
• Prepare documents for courier dispatch and assist SCAs in keying in courier requests and manage daily mail flow
• Deliver physical forms to Privilege Banking Centres (PBCs) for processing
• Perform general filing and document archiving
• Handle internal and external enquiries and complaints, ensuring timely and effective resolutions
• Might have time to time travelling down to the branch

Requirements:

• Min Diploma & Above

Applicants who are interested but would not like to apply through careersfuture, you are welcome to send details to the email via apply5(add)talentvis.com | wa.me/82888509 the following details:

EA License No: 04C3537

EA Personnel No: R23117142

EA Personnel Name: Estele Chai

Name of Authority:
Greenridge Secondary School

Location Address:
31 Gangsa Road, Singapore 678972

Contract Duration:

• Period: 1 January 2026 to 30 November 2026

Working Hours:

• Monday – Friday: 7:30 a.m. to 5:00 p.m. (inclusive of 1-hour lunch break)
• No service required on Saturdays, Sundays, and gazetted public holidays.

Scope of Services:

The Personnel will be responsible for providing administrative support for student management and discipline-related matters, as detailed below:

(a) Managing Discipline-Related Processes

• Support the Student Management Team in implementing discipline policies, guidelines, and standards.
• Assist in follow-up actions for students undergoing disciplinary consequences.
• Coordinate with relevant staff to ensure adherence to school discipline protocols.

(b) Updating and Managing the School Internal Discipline Database

• Maintain and compile internal discipline-related records accurately and in a timely manner.
• Input records into the online discipline database and flag pending or urgent cases to the Head of Student Management.
• Ensure safe-keeping and confidentiality of all disciplinary data.
• Sign and comply with the ‘Undertaking to Safeguard Official Information’ document.

(c) Working with Student Development and Student Management (SM) Staff

• Collaborate with Year Heads, Assistant Year Heads, HOD CCE, HOD SM, and Subject Head SM on assigned discipline and student management work.
• Support administrative coordination for the Student Development Team.

(d) Liaison with External Organisations

• Assist the HOD/Student Management in liaising with external agencies such as Family Service Centres, Community Centres, and other relevant bodies for at-risk students.
• Forward relevant reports and correspondence to the Head of Student Management for review and follow-up (without making decisions independently).

(e) Other Administrative and Operational Duties

• Provide support for student management and character-building programmes such as detention, in-house suspension, and Gear-Up initiatives.
• Update and maintain discipline and offence records.
• Carry out other related duties assigned by the school’s management.

Qualification, Skills & Experience of Personnel:

Minimum Requirements:

• At least 1 year of relevant working experience in administrative or discipline-related functions.
• Proficient in word processing, spreadsheets, and collaborative tools (Google Workspace preferred).

Preferred Experience:

• Prior experience in classroom management or discipline administration within a school environment.
• Good interpersonal, planning, analytical, and negotiation skills.
• Ability to multitask, work independently, and collaborate effectively within a team.

(Full-Time / Part-Time / Internship Positions Available)

Responsibilities:

• Assist in day-to-day office operations, including administrative and coordination duties, data entry, and record management.
• Handle and respond to enquiries from clients through phone calls, emails, and WhatsApp in a professional and timely manner.
• Make outbound calls to prospective clients based on company-provided leads and provide course or service information as needed.
• Maintain and regularly update the client information database to ensure accuracy and completeness.
• Prepare and follow up on quotations, invoices, and related documents for clients.
• Coordinate billing matters and ensure proper documentation of payments and transactions.
• Support customer engagement activities, ensuring positive relationships with both new and existing clients.
• Provide general administrative and operational support to the team, including other ad-hoc duties as assigned.

Requirements:

• Diploma / Degree in any related field are welcome to apply.
• Proficient in writing and verbal communication skills.
• Proficient in Microsoft Office tools and online collaboration tools.
• Self-motivated, independent and able to work in a dynamic environment.
• Can start work immediately and long-term commitment will be an added advantage.

Location:

• 5-minute walk from Jurong East MRT.

Interested applicants please email your Resume / CV to admin@sthua.com.sg

About Mosaic Global:

At Mosaic Global, we are Nurturing Innovators – not just in our classrooms, but in every aspect of a child's educational journey. Rooted in our unique "play-inspired learning" philosophy, we provide enriching early childhood and after-school programs that foster curiosity, creativity, and critical thinking. We believe in building strong, supportive partnerships with families, guiding them through every "first step" and significant milestone.

The Opportunity: Shape Futures, Nurture Families.We are seeking a compassionate, proactive, and dynamic Family Journey Manager to join our team. This pivotal role is at the heart of our commitment to holistic family engagement. You will be the primary advocate and guide for our families, ensuring a seamless, enriching, and deeply supportive experience from their very first inquiry through their child's entire educational journey with Mosaic.

What You'll Do:

• Be the Family Advocate & Guide: Serve as the dedicated point of contact for families, understanding their needs and aspirations for their child's education and development.
• Streamline Onboarding & Transitions: Lead the enrolment process from initial inquiry, engaging tours, and seamless transitions for children entering our programs.
• Cultivate Strong Relationships: Build and maintain deep, trust-based relationships with parents, acting as their primary liaison for all educational, developmental, and administrative matters.
• Empower Parents: Provide guidance, resources, and educational insights to parents, helping them understand their child's developmental milestones and how to best support their learning journey.
• Resolve & Support: Proactively address parent queries, concerns, and feedback, collaborating with academic and operational teams to ensure swift and satisfactory resolutions.
• Drive Engagement: Organize and facilitate parent workshops, feedback sessions, and community events that strengthen the Mosaic family ecosystem.
• Champion Our Philosophy: Articulate and embody Mosaic's "play-inspired learning" ethos, ensuring every family interaction reflects our brand values.
• Leverage Technology: Utilize CRM and communication platforms effectively to manage family data, communications, and engagement strategies.

What We're Looking For:

• A genuine passion for early childhood education and child development.
• Exceptional interpersonal and communication skills, with a talent for building rapport and trust with diverse families.
• Proven experience in a client-facing role, ideally within education, family services, or a premium service industry.
• Strong organizational and problem-solving abilities, with a proactive approach.
• Ability to empathize, listen actively, and provide supportive guidance.
• Proficiency with CRM systems and digital communication tools.
• A team player who thrives in a collaborative, fast-paced environment.

Why Join Mosaic Global?

• Be part of an innovative and growing educational organization with a global vision.
• Work in a "play-inspired" environment where creativity and impact are valued.
• Make a tangible difference in the lives of children and families.
• Opportunities for professional growth and development within a supportive team.

Ready to Nurture Futures?

If you are passionate about connecting with families and dedicated to creating exceptional educational experiences, we invite you to apply! Please submit your resume and a cover letter detailing your relevant experience and why you are the ideal Family Journey Manager for Mosaic Global.

• Responsible for processing monthly payroll, overtime claims, allowances, and staff benefit claims.
• Administration of NS, Maternity, Paternity, and Childcare Claims.
• Tracking of attendance records, leave administration, and statutory claims.
• Work with site administration on payroll matters.
• Ability to churn our payroll and HR data-related reports on a regular basis.
• Ensure all payroll processes are aligned with MOM guidelines and internal policies and procedures.
• Ensure timely processing of monthly salary, CPF, FWL, relevant allowances, and contributions to government agencies.

We’re looking for

• Min. 3 years of working experience in processing and managing payroll for exempt and non-exempt employees.
• Proficiency in Time and Attendance software, and Microsoft Excel. Someone with Unit4 experience will be highly regarded.
• Good knowledge of Singapore Employment Act and personal income taxation under IRAS.
• Meticulous, able to work independently with strong organizational skills.
• Self-motivated and able to work under pressure.
• Experience in using Prosoft (Unit4) will be an advantage.

Job Description

RESPONSIBILITIES

• Manage development and delivery of suitable marketing and media solutions for client's marketing and communication needs. e.g. events, in-store, social media, partnerships, artwork, where appropriate

• Create and execute work plans for publicity and/or marketing campaigns and events

• Work with internal and external teams to review and deliver solutions to ensure budget and timeline are managed, while maintaining a fair and respectful working workflow for all team players

• Exemplify company philosophy in implementing standards - timeliness, value-adding and constantly upgrading of knowledgable with a can-do attitude

SKILLS

• Excellent communication skills and the ability to anticipate the needs of customers

• Must demonstrate strong analytical thinking skills

• Should possess strong problem solving skills and the ability to make sound judgement calls

• Superior organisational and time management skills

• Knowledge of customer service programs and databases, or the ability to learn new software quickly

• Innovative, creative thinking skills to ensure the organization is providing a cutting edge client experience

• Independent, reliable and self-motivated.

• Customer Oriented

• Complete store operational requirement
• Maintains store staff by recruiting, selecting, orienting, and training employees
• Ensures availability of merchandise and services by approving contracts; maintaining inventories
• Identifies current and future customer requirements by establishing rapport with potential and actual customers
• Markets merchandise by studying advertising, sales promotion, and display plans
• Maintains operations by initiating, coordinating, and enforcing program operational, and personnel policies and procedures
• Contributes to team effort by accomplishing related results as needed

Description:

- Maintain an up-to-date record of all company vehicles, including registration details, insurance, VPC, road tax, and inspection dates.

- Plan and monitor timely renewal of road tax, insurance, and other mandatory permits.

- Schedule and track vehicle inspections with STA and ensure compliance with all inspection requirements.

- Implement a system to monitor vehicle usage, mileage, fuel consumption, and maintenance costs.

- Ensure all vehicles comply with the company policies and government standards.

- Coordinate with internal departments to meet operational needs for vehicle availability.

- Generate regular reports on fleet status, renewal schedules, inspection compliance, and cost efficiency.

- Manage and maintain updated fleet documentation and filing for audit and compliance purposes.

Requirements:

1. Proven experience in fleet management, logistics, or vehicle administration.

2. Strong knowledge of Singapore road tax, insurance, VPC, and STA inspection requirements.

3. Excellent organizational skills and attention to detail.

4. Ability to work independently and manage multiple deadlines effectively.

5. Strong communication and negotiation skills to liaise with external vendors and authorities.

6. Proficient in MS office (Excel, Word, Outlook) and fleet management software (advantages).

We are seeking an experienced and detail-oriented Buyer to join our team. He or She will play a pivotal role in managing our company's procurement process, ensuring timely and cost-effective acquisition of goods and services while maintaining quality standards. The ideal candidate will have strong negotiation skills, a deep understanding of supply chain management, and a proven track record of optimizing purchasing strategies to drive operational efficiency.

Job Responsibilities:

1. Negotiate to secure the best price & quality of goods & services.

2. Manage supplier relationships, resolve supplier issues, and supply risks.

3. Procurement activities include PR requisition for delivery, ensuring timely orders fulfillment without impacting Sales Operations.

4. Implement cost-saving strategies without compromising product quality or delivery timelines.

5. Communicate effectively with internal teams to provide updates on delivery status, supply potential risks.

6. Ensure adherence to company policies and guidelines during the procurement process.

Qualifications:

1 Diploma in Engineering, Purchasing, Supply Chain Management, or a related field.

2 Possesses at least 2 ~ 3 years of purchasing experience in manufacturing.

3 Proficient in MS Office and skilled in using SAP, Oracle, or similar MRP/ERP systems.

4 Strong understanding of supply chain and purchasing processes.

5 Strong negotiation skills.